In today’s business world, the concept of collaborative work in coworking spaces is gaining increasing importance. In particular, the opportunity to use a share desk opens up new perspectives for companies and brings a variety of benefits. In this article, we will delve into the advantages of collaborative work and utilizing a share desk in coworking spaces.

Benefit 1: Flexibility and Cost Savings

Utilizing a share desk in a coworking space allows companies to have high flexibility regarding their work environment. Instead of entering into expensive long-term office lease agreements, companies can rent a share desk in a coworking space. This provides them the opportunity to switch between different workstations as needed. Significant cost savings are achieved as payment is only made for the actual time used.

Benefit 2: Networking and Synergies

Another major advantage of collaborative work in coworking spaces is the opportunity to establish valuable connections and create synergies. By collaborating with other professionals and companies who also utilize a share desk, numerous networking opportunities arise. These connections can lead to new business opportunities, collaborations, or even long-term partnerships. The share desk serves as a meeting point for the exchange of ideas and experiences.

Benefit 3: Professional Work Environment

A coworking space offering share desks ensures that the work environment meets the needs of modern companies. These spaces are equipped with high-quality office furniture, state-of-the-art technology, and a pleasant atmosphere. Companies utilizing a share desk can work in a professional environment that provides them with the necessary comfort and infrastructure to be efficient and productive.

Benefit 4: Creativity and Inspiration

Collaborating with other creative minds in a coworking space, especially when working together at a share desk, fosters creativity and inspiration. Regular contact with different fields of expertise and access to diverse ideas and perspectives lead to innovative approaches and solutions. The share desk becomes a place where creativity thrives, and new impulses are generated.

Benefit 5: Sense of Community and Work-Life Balance

A bench workspace is a special type of workspace designed for flexible employee usage. Instead of having a fixed desk, employees utilize a pool of workstations based on their needs and availability. But what are the pros and cons of bench workspaces? Let’s take a closer look.

DEIN RAUM is your New Work expert and provides you with their in-house desk-sharing software as needed. You can now test the DEIN RAUM desk-sharing tool for free for 30 days at deinraum.io.

In the wake of the Covid-19 pandemic, there has been a remarkable shift in the way we work. Companies, governments and educational institutions have rapidly adopted hybrid or fully remote working arrangements, not only out of necessity, but also because of the unexpected benefits they bring. What started as a temporary solution has now become an integral part of our work culture, offering unique opportunities to boost productivity, increase employee motivation and contribute to a healthier society and work-life balance. Recognizing the potential of these changes, forward-thinking organizations like Pial Consult have not only adopted new work policies for their employees, but also leveraged them to address environmental concerns. Aligning sustainability with digital transformation, hybrid working has emerged as a viable solution to combat climate change and optimize the use of limited natural resources. In this blog post, we will explore the transformative power of the new work model and its profound impact on building a sustainable future.

Relationship of the new working model with environmental sustainability

During Covid 19, companies, governments, universities have had to integrate hybrid or fully remote working, even if it is mandatory. Remote & hybrid working, which entered our lives primarily as a result of the pandemic, has become a part of the working culture of many companies and institutions after the pandemic due to the unique opportunities created by this new working policy that increases work efficiency, contributes to employee motivation and provides a healthier society and work-life balance for employees. In addition, as a solution to increasing air pollution, climate change and the use of limited natural resources in recent years, the business world and organizations have started to include hybrid working in their sustainability and digital transformation policies.

Pial Consult GmbH’s transition to a new working model: Dein Raum

Pial Consult, an experienced insurance and IT and digital solutions specialist, part of the Msg Group, has also changed its policy of working in the pandemic from the traditional way of working to New Work, a flexible way of working that is fully employee and environmentally friendly. As a digital solution to current challenges, Dein Raum, a desk-sharing application that enables the best integration of hybrid working into working life with a team of experienced project developers, designers and strategists, has emerged.

What are the environmental sustainability implications of this new working policy?

1. Energy Efficiency: New Work businesses reduce their environmental impact by optimizing energy consumption. Innovative energy-efficient technologies and designs are used. As a result, energy costs are reduced and resources are used more efficiently.
2. Carbon Footprint: As a sustainable business, New Work aims to minimize its environmental impact. To reduce its carbon footprint, it switches to renewable energy sources and monitors its energy consumption. Thus, it contributes to reducing greenhouse gas emissions in the atmosphere.
3. Waste Management: New Work businesses implement various strategies to reduce waste generation and encourage recycling. Recycling programs and waste reduction policies contribute to the conservation of natural resources and reduce environmental pollution.
4. Conservation of Natural Resources: As a sustainable business, New Work is committed to protecting environmental resources. It adopts water conservation measures and supports sustainable forestry practices to protect natural resources such as water, forests and biodiversity.

How does Pial Consult GmbH work with the new business model?

As Pial Consult GmbH, we work with a motivated, supportive team from many cultures, who can balance work and private life, with an equalitarian, international, environmentally friendly approach. Sometimes we run for social projects or collect garbage for a better environment as a team, sometimes we work hard together in our workplace like a bee. Sometimes we can take our computers and work mobile in a country wherever we want, sometimes we share our experiences with each other over lunch at the big table in our office after working together and we love this freedom. But as a tradition we don’t forget to bring a snack for our team when we return from the countries we visit. We at Pial and Dein Raum are very happy to be able to work so freely, motivated and productive while at the same time making a positive contribution to a more sustainable environment.

DEIN RAUM is your New Work expert and provides you with their in-house desk-sharing software as needed. You can now test the DEIN RAUM desk-sharing tool for free for 30 days at deinraum.io.

In the modern working world, there are a variety of workspace options. One of these options is called “desk sharing,” where multiple employees share a desk. However, despite its popularity, desk sharing also has its disadvantages. In this article, we will take a closer look at the arguments against desk sharing.

What are the arguments against remote work?

Remote work has experienced a real boom in recent years. More and more employees prefer to work from home. It offers flexibility and a better work-life balance. But are there also arguments against remote work? Let’s take a closer look at some of them.

Is the office better than remote work?

Although remote work offers many advantages, there are situations where the office is still the better option. Personal contact with colleagues and supervisors can facilitate communication and collaboration. An office also provides the opportunity to distance oneself from home and draw a clear line between work and personal life.

Why is there no mandatory remote work?

Despite the increasing popularity of remote work, there is currently no legal requirement for employers to offer this option. One reason is that not every profession is suitable for working from home. Some jobs require physical presence in an office or at a specific workplace.

How effective is remote work really?

There are mixed opinions about how effective remote work actually is. Some studies show that employees working from home are more productive and satisfied. Other studies, however, suggest that productivity may decrease when employees are faced with the distractions of the home environment. It is important to consider individual needs and the nature of the job in question.

What is a bench workstation?

A bench workstation is a special type of workspace designed for the flexible use of employees. Instead of having a fixed desk, employees use a pool of workstations as needed and available. But what are the arguments for and against bench workstations? Let’s take a closer look.

Are satisfied employees more motivated?

A satisfied workforce is of great importance to any company. There are numerous studies showing that satisfied employees are more motivated and engaged. Bench workstations can help increase employee satisfaction as they provide more flexibility and a greater variety of work environments.

How large should a workstation be?

The size of a workstation plays an important role in the productivity and well-being of employees. A workstation that is too small can lead to frustration and discomfort, while an excessively large workstation is inefficiently used. It is important to find the right balance and offer workstations that meet the individual needs of employees.

What makes a good workstation?

A good workstation should meet the needs of employees and provide a pleasant working environment. This includes aspects such as adequate lighting, ergonomic furniture, a comfortable room temperature, and good ventilation. The ability to personalize the workstation can also increase employee satisfaction.

What is an open space office?

Open space offices are workplaces that have few or no partitions or enclosed rooms. They are designed to promote communication and collaboration among employees. But what are the arguments for and against open space offices? Let’s take a closer look.

What is better: individual offices or open space offices?

The debate about whether individual offices or open space offices are better has been ongoing for a long time. Individual offices offer privacy and concentration, while open space offices facilitate collaboration and information exchange. There is no definitive answer to this question as it strongly depends on individual preferences and the nature of the work.

What is multispace?

Multispace is a concept that combines different types of work areas in an office. This means that there are both individual offices and open areas and meeting rooms. Multispace allows employees to choose the appropriate workspace based on the task at hand and their individual needs.

Why choose an open space office?

Open space offices are often seen as a cost-effective option as they require fewer walls and less space per employee. They can also facilitate collaboration and information exchange. However, there are also criticisms, such as noise and distractions, which can affect productivity.

Questions and answers

Is there an optimal workspace solution for all companies?

The optimal workspace solution depends on the individual needs and requirements of a company. However, a workspace software like DEIN RAUM can cover many needs and requirements as it is customizable for any company size and flexible in its functions.

Is desk sharing always a bad option?

No, desk sharing is an efficient solution in many cases, especially when employees travel frequently or have flexible working hours.

Is remote work suitable for everyone?

No, not every profession is suitable for remote work. Some tasks require physical presence at the workplace.

DEIN RAUM is your New Work expert and provides you with their in-house desk-sharing software as needed. You can now test the DEIN RAUM desk-sharing tool for free for 30 days at deinraum.io.

Desk sharing, a key part of the new work world and an ideal concept for hybrid work models, has many advantages. Many companies are relying on the concept to increase employee satisfaction, while others are using it to promote a modern corporate culture.

Most companies, however, choose the concept to benefit from the financial advantages.

Desk sharing ensures employees do not claim a desk as their own. Workspaces are flexibly shared between employees. Companies can use a hot desking software to manage this new aspect of organization. Since office workspaces are shared, fewer workspaces are needed and areas that have been underused in the past can now be repurposed. Fewer workspaces also means less office equipment. Even the amount of office space needed is reduced. All in all, using desk sharing to optimize resources can help realize cost savings of up to 30%.

The savings calculator included with the YOUR SPACE hot desking solution calculates the potential savings that could be realized using our software.

When we introduced home office, many employees were fascinated by “working from home”. You can wear what you want without worrying about how your appearance reflects on the company and you can cook while you work or even go for a quick jog before starting your day.
Now, however, many employees are switching from full-time home office to a hybrid work model, some of them voluntarily and others at their employer’s request. That means spending a few days a week at the office. While this transition offers greater flexibility, it sounds easier than it is. After all, adjusting to a hybrid model can become quite a complex process. This article discusses a few ways employers can help employees acclimate to a hybrid work model.

Combine socializing and work

It is common for employees to engage in casual conversations with their colleagues at the office. Who doesn’t remember the time before home office – having a nice cup of coffee in the kitchen, maybe even having a piece of chocolate and chatting with your colleagues. Meeting others is one of the benefits of working at an office. However, going back to the office can be distracting, especially once you have gotten used to working from home.

That is why it is important to combine the fun aspects of the workspace with the actual work that needs to get done. Our tip: encourage your employees to develop a type of time management that lends structure to their workday, for example, using a timer.

Time for new contacts

It should be noted that returning to the office can also mean entering into actual, personal contact again. While working from home, employees got used to communicating without any personal contact with their colleagues. In the end, Teams and Zoom meetings could never replace actual contact with colleagues, especially when many employees turn their cameras off during meetings. It is important to remember that nothing can ever replace personal interaction.

When bringing employees back to the office, it is important to foster the rebuilding of relationships between employees, because it makes office life all the richer and promotes the corporate culture. To promote employee interaction, especially interaction between new and existing employees, employers can organize regular, in-person meetings in, say, the office kitchen, where employees can grab a coffee or a snack and get to know one another better. . That, in turn, helps bring back the relationships and interactions that were lost when employees worked from home.

The most important time: downtime

According to Forbes magazine, 69% of employees experience burnout when they work from home. On the other hand, working in an office and having your day full of social interactions can also be exhausting. In hybrid companies, employees should take advantage of the flexibility the work model offers and relax when they are not in the office, but enjoy the interaction when they are.

If not already the case, it is advisable to organize lounges or relaxation rooms for employees where they can go during breaks or if they just need a few minutes to themselves. If employers make sure their employees feel well-balanced, they will feel better at the office and be able to avoid burning out.

Good health is everything

The pandemic has made it incredibly difficult to return to the office. Conditions are constantly changing, so make working at the office comfortable, it important that employees feel appreciated, especially in times like these. That is why more and more employers are relying on workspace reservation software, which offers an overview of the available spaces at the office, ensures social distancing is observed at the office, while the 3G rule-of-three (vaccinated, recovered, tested) verification ensures safety measures are being met to the greatest extent possible.

One example is the YOUR SPACE workspace reservation system. It ensures an easy return to the office and helps employees feel comfortable and safe. The Covid integration and 3G rule verification means less work for employers and employees alike. Available workspaces can be reserved from a smartphone in just a few clicks or canceled if no longer needed.

More information on the YOUR SPACE workspace reservation software can be found at www.deinraum.io

It’s Friday and today we start our “Feature Friday” blog series. What is better than finding out about a cool feature of the @YourSpace app right before the weekend?

Everyone probably has their favorite workspaces where they feel most comfortable, whether a window space, a bright space or a quieter corner of the office. That is exactly what the developers thought when they developed it, so they created today’s feature called “favorite space”.

What does the “favorite space” feature offer?

The function offers a nice little benefit for users of our hot desking solution. Not only can they set their favorite space in the office using the reservation pop-up, but it makes reserving the space in the app even easier with an “express reservation” option.

How does the feature work in the app?

1. Find a space in the office floor plan and click the desk you want

2. In the pop-up you will see a heart in the upper right corner with the description “Set as my favorite space”. Just click the heart!

3. The left side contains a column with all your personal favorites in a section titled “Your favorite spaces”.

4. You can repeat this process for all your favorites.

5. YOUR SPACE now offers an express reservation function that allows you to quickly reserve a space right from the “Your favorite spaces” section.

If you already use YOUR SPACE, give this function a try right now! If not: get your free 30-day trial of the hot desking software at https://deinraum.io

That a hot desking software lets you reserve workspaces at the office is obvious, but YOUR SPACE is more than just workspace reservations. The latest software update offers expanded reservation options. Users can now reserve their space as home office, as an external meeting or as absent.

How does reserving a spot outside the office work?

The developers of the YOUR SPACE software have expanded the app to include three further fields in addition to the office floor plan. They are discreet and are only displayed when expanded.

1. Clicking the arrow

Clicking the arrow expands the view and three fields appear: “Home Office”, “External Meeting” and “Absent”.

2. selecting the location

The desired location can now be selected. For example, if a user is working from home, they can click the “Home Office” field.

3. booking

A pop-up appears when the field is selected and the user then has the option to reserve the selected location.

This function makes getting a clear overview easier throughout the company. As soon as the home office location is reserved, other colleagues know that the person is not in the office, but is still available. Managers know where their staff is and how to reach them.

If you already use the software, give this function a try right now! If not, get your free 30-day trial of the YOUR SPACE workspace reservation software now.

A software with a workspace reservation function is practical and great for the office, but a software with a lot of additional features is even better. YOUR SPACE provides a dashboard that shows which colleagues are at the office on any given day and which space they are working from. This is very practical for determining who you are working with that day or who you want to sit next to. The developers of YOUR SPACE knew, however, that not everyone would love that function. There might be any number of reasons a person would want to remain anonymous. Certain users prefer not having their colleagues be able to see where they are sitting.

That is why the “Hide Me” function was developed. It allows YOUR SPACE users to anonymously reserve a workspace in the office.

What does the “Hide Me” feature do?

This function is a nice benefit for users of our desk sharing solution. It permits an incognito reservation and prevents others from seeing which space a person is using. 

How does the feature work in the app?

1. Click the “Settings” button in the menu bar at the top.

2. This will open a pop-up where you can select the opt-in button for “Hide my name from others”.

3. The workspace you reserved will simply be shown on the floor plan as “occupied”, meaning your colleagues will not see who is sitting there, they will merely see an anonymous reservation.

4. Unchecking the option in the settings will make you visible to your colleagues again.

If you already use YOUR SPACE, then give this function a try right now! If not, get your free 30-day trial of the hot desking software at https://deinraum.io

The pandemic has made it incredibly difficult to return to the office. Not only are situations constantly changing, but well-devised plans for protecting employees at the office are needed. Within that context, it is not just about observing established hygiene measures. Aspects such as an employee’s individual route to work can also play a role. To ensure they have a clear overview of who is at the office and consequently be able to organize everyone involved, more and more employers are relying on so-called desk sharing solutions. These solutions offer many benefits. Providers like YOUR SPACE provide more than just a function for simplifying compliance with distancing rules at the office or documenting compliance with the 3G rule-of-three (vaccinated, recovered, tested). With their function for workspace reservations, they also provide a valuable organizational tool for complying with the hygiene concept and distancing rules. These tools truly help prevent chains of infection and help protect employees.

The mandatory home office requirement that was introduced as part of the infection protection law was officially lifted on March 19, 2022. For many companies, this raised the question once again of how to organize an office during a pandemic.

To ensure a pandemic-appropriate and employee-safe return to the office, we have put together the following guide that provides ideas, tips and rules for doing so. We hope this guide makes it easier for you to accomplish the task ahead.

Naturally, employees all had a different reaction to working from home. For some it made it easier for them to manage their day-to-day lives, while others missed the social interactions with their colleagues at work or struggled with separating their professional and personal lives when it all took place within the same four walls. To make re-entry into office life as easy for employees as possible, we recommend conducting a survey in advance and then having employees return in increments.

To do so, it is important to find out:

• Who wants to come back to the office?
• How many days a week?
• What do employees expect when returning to the office in order to feel safe there?

This data can then be analyzed and summarized to provide an overview of what employees have in mind and what measures they expect to be taken. This can be compared to what the company had in mind and the hygiene concept, and can even be expanded to include suggestions that may be good ideas.  Aside from employees who never could work from home for operational reasons, this data gives companies an overview of which employees might be more willing to return first, thereby simplifying the incremental approach, and prevents potential discrepancies within a team from developing in the first place. In addition, crisis teams can be formed to ensure critical positions are always staffed and reduce the amount of direct contact between employees within the company. To do so, it is important to find out:

• Which disciplines need to be represented on-site at all times and to what extent?
• Could some sort of rotation system be introduced for different teams?

In addition to rules for being at the office, a well-devised and well-implemented hygiene concept forms another key part of minimizing the risk of infection. Before allowing increased office occupancy again, zones that might pose a higher risk should be identified and adequate disinfectant obtained. We have drafted the following guidelines for that purpose:

Basics

• Ensure regular disinfection of office spaces
• Ensure minimum distancing of 1.5 meters between people
• FFP2 masks must be worn when not at a desk
• If minimum distancing cannot be observed, an FFP2 mask must be worn when in doubt
• Anyone with respiratory symptoms or cold symptoms must stay at home
• If possible: Set up separate entries and exits
• Determine the maximum capacity for buildings, conference rooms and office rooms and label accordingly
• Regular cleaning of door handles, railings and light switches
• Instruct employees in the hygiene and distancing rules
• Post the hygiene rules throughout the building
• Occupational medical precautions and protections for high-risk people
• Designation of a primary Covid contact party
• Compliance with the 3G rules (vaccinated, recovered, tested)
• Regular ventilation of all areas and rooms
• Procurement of air exchangers for rooms that cannot be aired out

YOUR ROOM makes returning to the office and organizing hybrid work models easy. An integrated function for ensuring distancing rules or for documenting 3G (vaccinated, recovered, tested) models makes implementing hygiene models considerably easier.

More information on the YOUR SPACE workspace reservation software can be found at www.deinraum.io